There are many advantages to hot desking software. However, before you decide to purchase a hot desking solution for your organisation, it’s important to know what your needs are and what each type of software has to offer. Read on to find out about what is hot desking. Then you can make an informed decision about which hot desking software to choose. You will be glad you did.

Requirements for hot desking software

Hot-desking software allows employees to move between desks around the office floor to work alone or with different colleagues. This allows workers to work in an environment that meets their needs and preferences without having to search for a desk or a workspace. Employees can book a desk in advance so they don’t have to waste time searching for one. This type of software is often integrated with other business automation solutions so employees can easily access their preferred desks.

A good hot-desking software should be mobile-friendly and easy to use for office workers. Employees should have a clear overview of available desks and be able to reserve one in just a few clicks. Additionally, mobile-friendly booking engines allow employees to change hot desks at the click of a button. Space usage tracking is important for detecting trends in workspace usage and helping to create a constructive cleaning strategy. Users should also have access to a map of their workspace so they know where to find a desk. Restrictions on desk availability may be set up for business needs, such as the number of employees.


Hot desking software allows you to book a desk and make it available to your employees whenever they want it. It can be used on your mobile device and helps reduce office facility maintenance costs. You can also customize your staff’s workspaces to accommodate their preferences. This type of software helps you implement cleanliness and sanitation policies, making it easier to keep your workplace clean and efficient. In addition, hot desking allows employees to choose their preferred desks, which can improve productivity.

Among the costs of hot desking software, the cost of desk booking software is one of the biggest. You need a reliable vendor with a transparent price tag. You may also need to budget for a redesign of your office or room names, which could cost up to 30% of your budget. Hot desking software must offer robust features that will make employees find open desks and avoid conflicts. You should also consider how much time the software will save by eliminating no-shows and other unproductive situations.